Last updated: December 17, 2025

Caroline Simard avocate inc.

Caroline Simard avocate inc. takes the protection of your personal information seriously.

The purpose of our Privacy Policy, hereinafter the “Policy,” is to explain how we collect, use, and disclose your personal information when you use our website or retain our services, and what your rights are in this regard.

We also invite you to consult our Policies and Practices Guiding the Governance of Personal Information to learn about the internal procedures for data protection and destruction.

1. Person Responsible for the Protection of Personal Information

In accordance with Law 25, an individual is designated to ensure compliance with this policy.

• Name: Caroline Simard
• Title: Person Responsible for the Protection of Personal Information
• Email: avocate@carolinesimard.ca
• Phone: 819 205-1094 (2)

For any questions regarding the processing of your personal information, you may contact the person responsible listed above.

2. Personal Information We Collect

In the context of your interactions with us, we may collect some of the following personal information:

• Your personal contact information, such as your name, address, email, and phone number;
• Information you provide to us as part of our service delivery, including sensitive personal information such as your health status or financial situation;
• Billing-related information, such as your billing address or bank details;
• Recruitment-related information, such as your curriculum vitae.

In all cases, we strive to limit the amount of personal information we collect to what is strictly necessary. We do not knowingly collect personal information from minors.

How do we collect your personal information?

We collect your personal information directly from you with your consent, when you interact with us (for example, when you contact us to obtain legal services, fill out a form on our website, or respond to a job offer). However, it is possible that we may collect your personal information from third parties, such as: an opposing party, an expert, when you have consented to it, or when the law allows us to do so.

How do we obtain your consent?

Generally, we collect, use, and disclose your personal information only with your consent. This consent must be express, free, informed, and given for specific purposes. In certain cases, however, the law provides that we may collect, use, or disclose your personal information without your consent, notably when we are required to disclose your information pursuant to a subpoena or court order.

By contacting us, voluntarily providing us with your personal information, or browsing our website, you consent to the collection, use, and disclosure of your personal information in accordance with this Policy. If you provide us with a third party’s personal information, you declare that you have the necessary consent or authority to allow us to collect, use, and disclose that information in accordance with this Policy.

Subject to certain legal or contractual restrictions, you can withdraw your consent at any time as easily as you gave it, by contacting the person responsible for the protection of personal information.

3. Use and Disclosure of Information

Generally, we use your personal information for the following purposes:

• To provide you with legal and other related services (e.g., training);
• To create, maintain, and improve our business relationships with you;
• To recruit personnel and collective members;
• To ensure compliance with our legal and regulatory obligations;
• To ensure the proper conduct of our business, including billing and file management;
• Any other purpose authorized by law or to which you consent.

With whom do we share your personal information?

Your personal information is only accessible to our employees, agents, and contract lawyers whose duties require it. We may also share your personal information with third parties only if it is necessary for the fulfillment of our mandate or if required by law, for example:

• To courts, opposing parties, and experts in the context of litigation.
• With service providers, including cloud hosting service providers.

In the latter case, we take the necessary measures to adequately protect your personal information, including the obligation to perform a Privacy Impact Assessment (PIA) if the provider is located outside Quebec.

Notwithstanding the foregoing, we do not disclose any information protected by professional secrecy unless you have waived this privilege, we have obtained your prior agreement, or we are obligated to do so under applicable legislation.

4. Security Measures and Retention

We retain your personal information only for the duration necessary for the purposes set out in this Policy and to comply with our legal, ethical, and regulatory obligations, which is a minimum of 7 years after the end of the mandate according to the rules of the Barreau du Québec. After this period, your personal information will be securely destroyed or anonymized.

How do we protect the confidentiality of your personal information?

The personal information we collect is kept confidential in accordance with applicable legislation. We also take reasonable administrative, technical, and physical measures to protect your personal information against loss, theft, unauthorized access, or use. For example, we ensure that access to our offices and IT equipment is restricted, in addition to raising our staff’s awareness of the security and confidentiality of the personal information they access.

5. Cookies

When you browse our website, we collect certain information through cookies and other tracking technologies, hereinafter referred to as “cookies.” Under the principle of privacy by default, all non-essential cookies are disabled by default. We only activate the other categories with your explicit consent.

You can manage or withdraw your consent for these different categories:

• Necessary/Essential
  Help make a website usable by enabling basic functions like page navigation and security. The website cannot function properly without them.
  Consent required? No (Always active)
• Statistics/Analysis
  Help understand how visitors interact with websites by collecting and reporting information anonymously (e.g., Google Analytics).
  Consent required? Yes
• Marketing/Advertising
  Used to track visitors across websites to display relevant advertisements.
  Consent required? Yes

If you wish to modify your consent, you can do so directly in the Cookie settings or by contacting the person responsible for the protection of personal information.

6. Your Rights

You have the following rights:

• The right to the protection of the confidentiality of your personal information;
• The right to access and rectify your personal information;
• Where applicable, the right to withdraw your consent to the disclosure or use of your personal information.

To exercise any of these rights, please contact the person responsible for the protection of personal information.

7. Updating Our Policy

Our Policy may be updated from time to time to reflect legislative or operational changes. Although update notices may be used, the posting of the revised Policy will be deemed sufficient notice. By continuing to use our website or our services, you accept this Policy and any updates.